- July 3, 2015
- Posted by: nathanwebster
- Category: Consulting
Every day we are bombarded with all sorts of news, job requirements, family demands, personal interests, and unaccomplished goals. Some call these issues other things such as responsibilities, other describe it as busy work, a few name them annoyances, priorities, or another opportunity for you to be distracted on what you really want in life. The goal in life isn’t to be so busy that you miss it. Your goal is to be happy. Life is meant to be lived to the fullest.
We multi-task these distractions, but call them responsibilities. Juggling the many tasks to maximize our time to have a quality of life while we call it busy is not the way to a fulfilling life. This is a disservice to your family, friends and yourself. Stop!
Incomplete to-do lists should be a sign that something is off. You need to simplify. Focus on you and your goals. Dream big about what you want in life. Let go of those pesky mundane tasks and implement a new-age system can be much harder.
Let’s take me for example minus 10 years ago. One of my most important goals was to help others pursue their dreams. In order to follow that path, I needed to become a Social Entrepreneur and start a nonprofit.
In this pursuit of my dream, there were a lot of obstacles that stood in my way. I was a full-time student and worker integrating this project on my off duty time. Well, most of the professionals that do community work have multiple tasks that sometimes don’t cross paths (just like me). But never say never. If I had to hit the restart button and begin over, I would need to start small and simplify my life. However, I would use a couple of systems that would make my life easier.
A simple way to go about simplify your tasks is to apply project management Six Sigma process or use the acronym DMAIC (aka, Define/Measure/Analyze/Improve/Control) template. This will be the best way to simplify with clarity so you won’t miss a beat. To apply this method, a common new-age technological tool is Evernote to eliminate clutter and get organized with clarity. Now that I have my two tools, let’s get started.
While using Evernote for this example, here’s a very simple way on how to apply the Six Sigma process to maximize your day if you’re Social Entrepreneur:
Define – my (example) business goal is to clean up the local parks by using neighborhood associations, volunteers, and local companies. In Evernote, you would create notebooks with those subjects.
Measure – the measurement of our success will be the amount of parks cleaned in the summer months with the maximum amount of support. In Evernote, there’s an atlas of a map option when notes are created to focus on each park.
Analyze – to properly understand and declare the tasks that need to be completed, there are different ways to create lists. In Evernote, there are different options to line out and checkboxes.
Improve – when first starting a project there’s no emphasis on improving it for the next time around. In Evernote, you can invite others to a note and ask for feedback. This includes pictures, audio, screenshots and more.
Control – this element is a bit harder to capture with a type of novice project, but working within the community can always be improved. In Evernote, here’s where I’d use the announcement feature to begin direct communications to my prior supporters and get them ready for the next project, month, year, or whatever fits the occasion.
This was just one example of how anyone can simplify with clarity using systems and technology. Thanks to Evernote and Six Sigma, no one has to re-create the wheel. If you need more help to receive assistance with specifics, look for a mentor or join a mastermind group to help pinpoint solutions.
I write this because my business is personal because this service is for the advancement of all humanity. My failures and successes are for your gain. No strings attached.
Nathan A. Webster, MBA